Future-Proofing Your Workforce: Why Scalable Onboarding is a Must-Have For Any Organization's Success?

28th May 2024

The overall workforce experience is changing and evolving at a rapid pace. Because the hiring and working process changes drastically. Nowadays, employees get hired and work in-office, virtually, and in hybrid mode.

If any organization’s business leader wants to take their organization to the next level then they must pay extra attention to ensure an effective onboarding process. According to a recent study, it has been found out that 36% of employers don’t have a structured onboarding process, which leads to poor retention rates for employees.

Source: explodingtopics.com

However, those leaders or professional trainers who have pursued courses like Master of Arts in Education with Learning & Development, know how important the onboarding process is and how to scale it with the help of new technology.

If you also want to know how you can ensure an effective onboarding process, then we have got you covered. In this blog post, we will be sharing the ultimate guide to the onboarding process and how you can build a great and scalable onboarding process.

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So, without any further delay, let’s get started.

What is Employee Onboarding?

Employee onboarding is a process that is a series of tasks and events of training given by the organization to the new hires, which helps them to understand their job roles and responsibilities of the organization. If you are employers who want to make the onboarding experience seamless for new hires in any mode whether in-person, hybrid, or remote working, then you must design an effective onboarding process.

A great employee onboarding experience is necessary to retain your top talents so that they can contribute to the organization’s growth and success.

Effective Ways To Build Solid and Scalable Employee Onboarding Process

 

Source: testgorilla.com

Most of the new joiners in any company make their judgment during the hiring process about how the organization treats their employees. According to a recent survey, it has been found out that 68% of new joiners agreed that the hiring process reflects how an organization treats its employees.

So as a responsible employer, you must know how you can build a solid and scalable employee onboarding process to retain your new hires and top talents. Let’s get to know some of the effective strategies for an effective onboarding process that is scalable also:

During Recruitment Process

There’s a saying “First impression is the last impression”. Most of the new joiners will do thorough research about the company’s reputation and reviews related to it. So, if new joiners have a bad experience during the recruitment process like-
 

• Not getting proper information about the job roles and responsibilities
• Poor job interview experience
• Poor Communicative experience

Then, they might prefer other companies to join.

To improve this, we have shared some of the effective tips to improve the recruitment process:
 

• The first step is to consider giving a clear job description during your job listing. It should clearly mention what must-have skills and nice-to-have skills. This will convey the right expectations to the candidates and they will have a clear idea about the job before applying.
• Always strive to make the recruitment process like- interview scheduling and time. This gives candidates a clear idea about how you are going to conduct the recruitment process.
• During every stage of the recruitment process, try to be clear in your communication as much as possible, so that candidates will have a clear idea, of whether if they are getting hired or not.
• Let your candidates know how will you cross-check their backgrounds and references.
• Lastly, you can consider adding extra perks to your job listing, which may give the extra motivation to the candidate for applying.

How Can You Scale Your Recruitment Process?

One of the best ways to scale your recruitment process, you can consider using ATS (Application Tracking System). This will help you stack every candidate's data in one place and you can share the status with the organization’s team leaders, executives, and other colleagues.
 

After Recruitment Process

After the recruitment process is equally important just like the recruitment process. Below we have shared some helpful tips for the effective onboarding process and after the recruitment process when you have already selected the best candidates for hiring.
 

• You can let the new joiners know that you are equally thrilled and excited to have them on board like they are.
• Don’t forget to share the exact starting and end date of the onboarding process.
• Share all the necessary documents for them to read, understand, and fill out.
• Ensure that your employee onboarding training covers all the necessary information that every new joiner should be aware of.

How Can You Scale After the Recruitment Process?

Automate The Process

To ease out the process you can consider automating all the documents that new joiners need to read and sign such as- the code of conduct, the organization’s policy, and contracts. You can use apps like-
 

• SignNow
• PandaDoc
• DocuSign
• Adobe Sign
• HelloSign

Create a Systematic Operating Procedure (SOP)

To scale up both the recruitment and onboarding process you can consider creating an SOP that can significantly increase the effectiveness rate.

Use the Best Learning Platforms

Many people think that using learning platforms is only useful for providing online classes and courses. However, you can also use it to scale up your employee onboarding process. With the help of learning platforms, you can create an effective onboarding process-related training that covers all the essential information that new joiners should know.

Effective Onboarding Process Is Essential To Retain Top Talents

As we are living in a digital era, the workforce is witching into remote and hybrid mode and the employee onboarding process has now become more important than ever. However, you can go through the above-mentioned best ways to build a scalable and effective onboarding process to retain top talents.

If you are interested in learning more effective ways to improve the chances of an organization’s growth and success, then consider pursuing courses like Master of Arts in Education with Learning & Development, where you will get to learn from a top expert trainer.

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Written By : Sudeshna Guha Thakurta